DS-2019 Application for J-1 Non-Degree Students

The DS-2019 is the “certificate of eligibility” for J-1 status. All Exchange Visitors must have this document to receive a J-1 visa. J-1 degree-seeking students receive the DS-2019 from the Office of Admissions with their admission letter or shortly thereafter. J-1 Non-Degree Students are issued DS-2019s by the Office of International Services at the sponsoring academic department’s request.

Change of Status Note:  OIS does not process or support a change of status applications. If an applicant is already in the U.S. on another non-immigrant status other than J-1, they must exit the U.S., visit the U.S. Embassy, obtain a J-1 visa, and re-enter the U.S. on a J-1 status.

OIS Processing Time:
Individual applications: 10 business days (incomplete applications with missing items can take up to 1 month)

Initial applications: OIS requires Departments to select a start date two months from the date the application is submitted to OIS. This allows for adequate processing time with OIS (2-3 weeks), obtaining an appointment at the U.S. Embassy (3-4 weeks), receiving the J-1 visa (1 week), and travel to Los Angeles.

Application Deadline for J-1 Non-Degree Student DS-2019 Initial Request (must be submitted to OIS):

  • Fall Semester – November 10
  • Spring Semester – June 10

Application Deadline for J-1 Non-Degree Student DS-2019 Transfer Request (must be submitted to OIS):

  • Fall Semester – December 10
  • Spring Semester – July 10

DS-2019 Maximum Duration Allotted: The maximum duration allotted for a non-degree student is DS-2019 is 2 years.

 J-1 Category Criteria: Non-Degree Students

  • Objective: Must be enrolled in a full-time course of study in a non-degree academic program with a specific educational objective. Full-time enrollment is required for the fall and spring terms (Undergraduate 12 units, Master 8 units, Doctorate 6 units).
  • Educational Requirement: All degree levels
  • Program Duration: 3 weeks to 2 years
  • Funding Requirement: Over 51% of funding must come from sources other than personal funding (51% rule waived for direct exchange students with an MOU from a foreign university)
  • Academic Training: Non-Degree Students may be given Academic Training for a period no longer than the time spent in the academic program. The periods of academic program and Academic Training may not exceed the 24-month maximum.
  • J-1 Bars: Not subject to 24-Month Bar
  • No Interns: USC does not offer the J-1 Intern Category

Application Requirements (Initial) 

  1. Internal Requisition for $250 (Initial requests) submitted via Workday
    • The ISP Name for OIS is ISP-SP-059 – Office of International Services
    • Indicate exchange visitor’s name & request type (Initial Non-Degree Student or Transfer Non-Degree Student) in ISD memo
    • Individual ISD numbers are required for each applicant. (Trojan International software does not offer group processing)
  2. DS-2019 Request Form (submitted by the USC department administrator)
  3. Copy of Passport for exchange visitor & dependents
  4. Copy of the signed USC invitation letter on USC letterhead
    • J-1 Category title (Non-Degree Student),
    • Field of study at USC (Full-time enrollment to study X)
    • Start & end date
    • USC Site of Activity address (where the visitor reports for their academic program. The complete address must be stated within the body of the letter.)
    • Value of tuition & fees: If the applicant will receive USC Funding or a tuition exchange through a MOU
    • Host faculty’s name (Academic Advisor)  
    • Signed by Admissions or Department Chair/ Center Director
    • Note: If the invitation letter does not indicate the information listed above, please include a secondary letter on USC letterhead. The correct program dates must be indicated in the original invitation letter.
  5. Proof of Funding for exchange visitor & dependents.
    Note: If exchange visitor is receiving tuition exchange through a MOU, the department administrator will be required to upload a copy signed by both parties.
  6. Proof of English Language Proficiency – Documented interview with USC host faculty, TOEFL or IELTS scores (score requirements indicated on PDF form).  
  7. Transfers only: Copy of the DS-2019 from current institution for exchange visitor and their dependents

Note: Workday Financial Management is the best resource for specific guidance on the new IR protocols. There’s helpful information on the Internal Requisitions Overview webpage, as well as Workday support options here. 

Application Submission

  • The Department Facilitator submits a typed Application to OIS
  • Email all documents in a single email attachment to j1student@usc.edu
  • Please ensure that all required documents are submitted at the time of application. Incomplete application packets will not be processed.
  • Subject Line of email should identify Campus, Request Description: Name of Exchange Visitor, ISD-XXXXXX (i.e. UPC, Initial DS-2019 Request: Tommy Trojan, ISD-XXXXXX.
  • The Department Facilitator indicated on the application will be notified regarding missing application items and when the DS-2019 is emailed to the applicant. Processing time is 10 business days but may take longer for incomplete applications.

DS-2019 Issuance

  • The Exchange Visitor (EV) will be emailed a digitally signed DS-2019, also known as the “Certificate of Eligibility”. Please note that EVs are not permitted to digitally sign the DS-2019. OIS will include a handout called “Information for J-1 Students/Scholars” with the DS-2019. Exchange Visitors are encouraged to review the J-1 Pre-Departure webpages.
  • The Exchange Visitor can reference the SEVIS ID number on the DS-2019 to schedule a visa appointment at the U.S. Embassy. The SEVIS ID number is located on the top right corner of the DS-2019 (starts with N00…).