Correction Requests and Cancelations

If an exchange visitor plans to arrive late (more than 15 days past their DS-2019 start date), the department administrator is required to submit a Correction Request to amend their DS-2019 start and end date.

If the exchange visitor no longer plans to attend USC, the department administrator is required to submit a Cancelation Request so that OIS may cancel the visitor’s immigration record.

Trojan International Training Presentation

For step-by-step guidelines of the application submission via the Trojan International portal, please review the following trainings.

J-1 Scholars: Trojan International Training for USC Department Administrators

J-1 Non-Degree Students: Trojan International Training for USC Department Administrators training – coming soon!

Correction Requests

OIS Processing Time: 10 business days

• The processing window begins on the business day following final submission to OIS.

Submission Timeline for Delayed Arrivals/Correction Requests:

If the OIS does not receive an Immigration Status Verification (ISV) submission within 15 days of the start date indicated on the Exchange Visitor’s DS-2019, a correction request is required to amend the program dates. Those attempting to enter the U.S. after their start date could be sent to secondary inspection or denied entry.

OIS requires sponsoring departments to submit a correction request to amend the program dates no later than the 15th day after the DS-2019 start date. The SEVIS record will auto close if a correction request is not filed. Please factor in additional time for the preliminary step indicated below.

1. ISD Number – $150 Application Fee
   • The department administrator must submit the ISD for $150 through Workday
   • The ISP Name for OIS is ISP-SP-059 – Office of International Services
   • Indicate exchange visitor’s name & request type (Correction Request NDS or Scholar) in ISD memo
   • Individual ISD numbers are required for each applicant. (Trojan International software does not offer group processing)
   • For specific guidance on ISD protocols, please review the Internal Service Delivery Overview webpage
   • CHLA ISD Contact: Katie Peterson: kapeterson@chla.usc.edu or Jesse Castro: jcastro@chla.usc.edu

Application Requirements (Correction Request)

1. DS-2019 Correction Request (submitted by the USC department administrator)
   J-1 Scholars
   J-1 Non-Degree Students
2. Updated USC Invitation letter indicating the new start & end date (dates should be for the same length of the previous DS-2019) *

*OIS will accept an addendum to the existing invitation letter.

DS-2019 Issuance

• The exchange visitor will be emailed a digitally signed DS-2019, also known as the “Certificate of Eligibility”. Please note that exchange visitors are not permitted to digitally sign the DS-2019. OIS will include a handout called “Information for J-1 Students/Scholars” with the DS-2019.
• Exchange visitors are encouraged to review the J-1 Pre-Departure webpages for J-1 Scholars and J-1 Non-Degree Students.
• The exchange visitor can reference the SEVIS ID number on the DS-2019 to schedule a visa appointment at the U.S. Embassy. The SEVIS ID number is located on the top right corner of the DS-2019 (starts with N00…). The SEVIS J-1 Program number is P-1-00322.

Cancelations

Application Requirements (Cancelation)

1. DS-2019 Cancelation Request    
   J-1 Scholars
   J-1 Non-Degree Students

Note: A DS-2019 will not be issued.