DS-2019 Extensions

OIS Processing Time: 10 business days

Extension Durations

You may request an extension up to the maximum period of participation for your Exchange Visitor’s J-1 category:

Research Scholar / Professor (Includes time spent at another institution on J status) 5 years
Short-Term Scholar 6 months
Non-Degree Student 2 years
  • OIS is not able to extend a SEVIS record past the DS-2019 end date. Therefore, it is critical that the extension request is submitted with adequate processing time. We recommend 1-3 months before the DS-2019 expiration date.
  • The maximum time period granted per extension request is 2 years. Additional extension requests may be submitted if there is time remaining.
  • Special Information for those applying for a J-1 waiver of 212(e): Once the Waiver Review Division has approved your waiver request, no further extensions will be processed by OIS.

Application Requirements

  1. DS-2019 Extension Request Form
  2. Updated Invitation Letter indicating new end date & funding if paid by USC
  3. Proof of Funding for Exchange Visitor & dependents
  4. Photocopy of page 1 of the most recent DS-2019
  5. NEW (7/15/21): Internal Requisition for $100 submitted via Workday. Business Purpose section of the system should identify Campus, Request Description: Name of Exchange Visitor, REQ-XXXXXX (i.e. UPC, New DS-2019 Request: Tommy Trojan, REQ-XXXXXX or HSC, Transfer DS-2019 Request: Tommy Trojan, REQ-XXXXXX).                                                                                                                                                              Each application must have its own REQ number, unless it is a Group application.                                        The ISP Name for OIS is ISP-SP-059 Student Affairs – Office of International Services

Workday Financial Management is the best resource for specific guidance on the new IR protocols. There’s helpful information on the Internal Requisitions Overview webpage, as well as Workday support options here

Application Submission

  • The Department Facilitator submits a typed Extension Application to OIS on behalf of the scholar.
  • Email all documents in a single email attachment to J1exchg@usc.edu
  • Please ensure that all required documents are submitted at the time of application. Incomplete application packets will not be processed.
  • NEW (7/15/21): Subject Line of email should identify Campus, Request Description: Name of Exchange Visitor, REQ-XXXXXX (i.e. UPC, Extension Request: Tommy Trojan, REQ-XXXXXX or HSC, Extension Request: Tommy Trojan, REQ-XXXXXX)

Visa Information

  • visa is an entry permit issued by a United States Embassy or Consulate abroad and it may expire any time after the J-1 has arrived with no adverse effect on one’s J-1 status.

Special Note: The J-1 visa is not a contract of employment. As the sponsoring academic department may ask OIS to shorten the DS-2019 at any time if the Exchange Visitor is not making progress towards the appointment.

  • If the Exchange Visitor has a valid passport and DS-2019 but has an expired J-1 visa, the Exchange Visitor is still in status as long as he/she makes normal progress towards the appointment at USC. However, if the Exchange Visitor travels outside of the US, he/she is required to renew the visa at a US Embassy or Consulate as a valid visa is required to reenter the US.

Special Note: The J-1 visa is not a contract of employment. As the sponsoring academic department may ask OIS to shorten the DS-2019 at any time if the Exchange Visitor is not making progress towards the appointment.